Decisions for issue Collaborative procurement of Hard Facilities Management contracts - planned, term and reactive maintenance

RRSOLVED: That the Committee

(i)            Approved the award of the council’s BHCC Reactive Fabric Repairs framework agreement for a duration of three years and an option to extend by up to one year.

(ii)          Approved the procurement of the other Hard Facilities Management services not awarded by working in partnership with East Sussex County Council (ESCC) led by the BHCC Orbis Procurement Team.

(iii)       Granted delegated authority to the Executive Director Economy, Environment & Culture:

· To procure the planned maintenance framework agreements set out in  Appendix 3, term maintenance contracts set out in Appendix 4 and standalone procurements set out in Appendix 5. All as referred to in (ii) above, including the award of term contracts and places on framework lots.

· To enter into any subsequent call-off contracts to the framework agreements referred to in 2.1(ii) above should it be considered appropriate at the relevant time; and

· To approve the extension to the framework lot agreements and term contracts, if required, dependent upon satisfactory performance.