Agenda item - Procedural Business

(a)  Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

(b)  Declarations of Interest or Lobbying

(a)      Disclosable pecuniary interests;

(b)      Any other interests required to be registered under the local code;

(c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

In each case, you need to declare

(i)        the item on the agenda the interest relates to;

(ii)      the nature of the interest; and

(iii)     whether it is a disclosable pecuniary interest or some other interest.

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

      (d)       All Members present to declare any instances of lobbying they have encountered regarding items on the agenda.

(c)  Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

NOTE:  Any item appearing in Part 2 of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

              Filming of Meeting by Latest TV

              Before proceeding to the formal business of the meeting, the Chair, Councillor Cattel, explained that a request had been received from “Latest TV” to film/record the meeting. In line with agreed Council policy this would be permitted provided it did not impede the conduct of the meeting. The meeting was being recorded for the purpose of the Council’s own records and would as always be available for live viewing and for subsequent repeat viewing once archived.

12a        Declarations of substitutes

12.1       Councillor Platts confirmed that she was attending in substitution for Councillor O’Quinn.

12b       Declarations of interests

12.2       The Chair, Councillor Cattell referred to the fact she had been lobbied but had expressed no opinion in respect of applications A, BH2018/00340, former Amex House, Edward Street, Brighton; D, BH2017/02869, 10 Shirley Drive, Hove and K, BH2017/04070, 39 Dyke Road Avenue, Hove.

12.2       Councillor Morgan stated that in his previous capacity as Leader of the Council he had met with and been briefed by developers in respect of an earlier application in respect of application A, BH20018/00340, Former Amex Hose, Edward Street, Brighton. The current application had not been discussed and he had not expressed a view and would therefore remain present during its consideration and the debate and decision making process.

12.2       Councillor C Theobald referred to application D BH2018/00248, Patcham High School, Ladies Mile Road, Brighton. As she had been co-signatory to the letter in support of the scheme (reproduced at page 163 of the agenda) submitted by all of the Local Ward Councillors she would withdraw from the meeting during consideration of the application and would take no part in the debate or decision making process.

12.3       Councillor Miller declared an interest in respect of application L, BH2017/03830, 19 Shirley Drive, Hove. He had become aware on arrival at the meeting that he was acquainted with a neighbouring resident. He had however, not determined the application remained of a neutral mind and would therefore remain present during consideration and determination of the application.

12.4       Councillor Gilbey, declared an interest in application C, BH2017/02869, 10 Shirley Drive, Hove, she had become aware on arrival at the meeting that she was acquainted with the objector who was speaking having worked with him in the past as a colleague at Portslade Community College she had however, not determined the application remained of a neutral mind and would therefore remain present during consideration and determination of the application.

12.5       Councillor Inkpin-Leissner declared a prejudicial interest in respect of application P, BH2018/00319, 12 Twyford Road, Brighton. He had written a letter in his capacity as a Local Ward Councillor setting out his own views and those of local residents who objected to the proposal and would therefore withdraw from the meeting during consideration of that application and would take no part in its consideration or the debate and decision making process.

12c        Exclusion of the press and public

12.6       In accordance with Section 100A of the Local Government Act 1972 (“the Act”), the Planning Committee considered whether the public should be excluded from the meeting during consideration of any item of business on the grounds that it is likely in view of the business to be transacted or the nature of the proceedings, that if members of the public were present during it, there would be disclosure to them of confidential information as defined in Section 100A (3) of the Act.

12.7       RESOLVED - That the public are not excluded from any item of business on the agenda.

12d       Use of mobile phones and tablets

12.8       The Chair requested Members ensure that their mobile phones were switched off, and where Members were using tablets to access agenda papers electronically ensure that these were switched to ‘aeroplane mode’.