Agenda item - Orbis Hard Facilities Management procurement

Report of the Executive Director for Economy, Environment & Culture (copy attached)

118.1  RESOLVED: That the Committee

(i)            Authorise the commencement of the procurement of contracts for the delivery of hard facilities management services where the council is the contracting authority, and note that Appendix 2 to the report gives an indication of the contracts which will be procured and who the contracting party for each contract will be.

(ii)          Delegate authority to Assistant Director Property & Design to agree changes to the proposals in Appendix 2 and note that further report(s) to convey the outcome of the Orbis hard facilities management procurement activity and obtain authority for the award of any contracts for hard facilities management services will be brought to future meeting(s) of this Committee.

118.1  The Committee considered the report of the Executive Director for Economy, Environment & Culture, which informed the Committee of the recent activities conducted by Orbis Property Services and Orbis Procurement regarding hard facilities management services.

118.2  Councillor Sykes noted that there were similarities between the work being procured by Orbis and that being procured by Housing for responsive repairs (outlined in Item 117). However, Orbis had rejected the possibility of using in-house staff for the works, and asked for clarification as to why. The Assistant Director Property & Design said that this report related to very specific trade contractors which were not available in-house. There would also better value for money through economy of scale, whilst making sure that local agendas were taken into consideration. The Chair said that he hoped that local contractors would be used were possible.

118.3  Councillor Janio referred to paragraph 3.5.4.1 of the report and noted that there would be five core work streams which would be split into groups of £100k, and that any spend over £500k would need to be agreed by the relevant committee. However, if every contract were split into £100k sections there would never be a need for committee agreement. The Assistant Director Property & Design said that that paragraph referred to work under £100k and over £100k, so any cost would be split that way rather than dividing the full cost into £100k segments.  

118.4  RESOLVED: That the Committee

(i)            Authorise the commencement of the procurement of contracts for the delivery of hard facilities management services where the council is the contracting authority, and note that Appendix 2 to the report gives an indication of the contracts which will be procured and who the contracting party for each contract will be.

(ii)          Delegate authority to Assistant Director Property & Design to agree changes to the proposals in Appendix 2 and note that further report(s) to convey the outcome of the Orbis hard facilities management procurement activity and obtain authority for the award of any contracts for hard facilities management services will be brought to future meeting(s) of this Committee.