Agenda item - Consultation during contract negotiations

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Agenda item

Consultation during contract negotiations

This item will consider the laundries contract and the new repairs and maintenance contract

Minutes:

41.1    The panel considered a report on the Consultation during contract negotiations by the Sharon Davies, Business & Performance Project Manager. It was stressed that engagement with residents will be at the heart of the programme and that the tender process will take place between November 2018 – May 2019, with contracts to be awarded in July 2019 and the mobilisation phase to be April 2020.  It was also noted that smaller groups of tenants will be engaged during the valuation process.

 

41.2    Residents had the following statements, enquiries and concerns:

 

·         A concern was raised in regards to whether consideration had been paid to the cost of implementation, the resident gave an example of practices of excess on behalf of Mears construction group on a call out to perform maintenance works on taps

·         It was enquired if the report to Housing and New Homes Committee had been embargoed

41.3    Eddie Wilson, General Manager Mears, allayed concerns by stating that Mears were committed to getting value out of the contract

 

41.4    Officers had the following responses to resident’s concerns:

 

·         It was confirmed that the report was not embargoed

·         Procurement advice has been taken to look at the market activity, where the market has changed, other options will be considered. It was further stated that BHCC is currently looking at other Councils for information, attaining legal advice and exploring other options and processes that could be implemented

 

41.5    The Chair agreed with the request for a meeting ahead of the report at a later date.

Supporting documents:

 


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