Agenda item - Procurement of Temporary Accommodation - Dynamic Purchasing System

Report of Acting Executive Director for Environment, Development & Housing (copy attached).

(1)     That Policy & Resources Committee be recommended to agree that delegated authority be granted to the Executive Director of Environment Development and Housing in consultation with the Director of Finance to set up a DPS with a duration of up to four (4) years and run call-off tenders for the provision of long term managed leased accommodation which may be situated outside of the Brighton & Hove Local Authority Local Housing Allowance Area provided we seek to procure within an hour’s travelling time of the city by public transport.

(2)     That Policy and Resources be recommended to agree that delegated authority is granted to the Executive Director of Environment Development and Housing to award contracts under the DPS as required following the recommendations of the evaluation panel with respect to individual call-off tenders run under the DPS.

 58.1   The Committee considered a report of the Acting Executive Director of Environment Development & Housing which set out arrangements now in place with providers of temporary accommodation. The report recommended that the Council set up a dynamic purchasing system (“DPS”) for long term leased accommodation where the management is undertaken by the provider, and allow providers to source the accommodation outside of the Brighton & Hove Local Authority Local Housing Allowance Area.  The report was presented by the Head of Temporary Accommodation & Allocations.

58.2    The Head of Temporary Accommodation & Allocations confirmed that the DPS would provide more flexibility by allowing new providers to join at any point throughout the four year term of the DPS.  The term of the DPS would be for 4 years, although contracts awarded under it could be for a longer period i.e. in the last year of the DPS a contract for temporary accommodation could be granted for 5 years, and so not all contracts would then end at the end of the 4 year period, which enabled a staged approach to re-tendering contracts.  All contracts would be governed by the 4 year contract.  Providers would manage repairs and maintenance.

58.3    RESOLVED:-

(1)      That Policy & Resources Committee be recommended to agree that delegated authority be granted to the Executive Director of Environment Development and Housing in consultation with the Director of Finance to set up a DPS with a duration of up to four (4) years and run call-off tenders for the provision of long term managed leased accommodation which may be situated outside of the Brighton & Hove Local Authority Local Housing Allowance Area provided we seek to procure within an hour’s travelling time of the city by public transport.

(2)      That Policy and Resources be recommended to agree that delegated authority is granted to the Executive Director of Environment Development and Housing to award contracts under the DPS as required following the recommendations of the evaluation panel with respect to individual call-off tenders run under the DPS.