Issue - items at meetings - Outdoor Events in Parks and Open Spaces 2017

Report of the Executive Director Economy, Environment & Culture (copy attached).

RESOLVED:

i)             That the committee grants landlord’s consent for the events listed in Appendices 1 and 2.

ii)            That the committee authorise the Executive Director for Economy, Environment & Culture to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

iii)           That the committee authorises the Executive Director for Economy, Environment & Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

iv)           That the council make clear, through provision of a briefing or report, the terms by which fees and charges for outdoor events in parks and open spaces are negotiated.

36.1      The Committee considered a report of the Executive Director for Economy, Environment & Culture in relation to Outdoor Events in Parks and Open Spaces 2017. The purpose of the report was to seek approval from members for landlord’s consent for the proposed programme of outdoor events in parks and open spaces in 2017.

36.2    Councillor Greenbaum commented that she was unhappy that there had not been the required consultation with ward councillors about the Oktoberfest event planned for the Level, and she had therefore not been able to consult with local residents. It was clarified that the consultation had taken the form of an attachment listing all events in an email to all Ward Councillors, as was standard for an event of this size. Councillor Nemeth commented that he thought this was adequate consultation. It was agreed that in future Officers would undertake to inform Ward Members of proposed events in their Wards to better facilitate a dialogue with Officers, Members and residents.

36.3    In response to concerns from the Committee, Officers provided assurance that there were a series of statutory consultees, and concerns raised were taken seriously.

36.4    In response to Councillor Yates, it was clarified that the report would allow for landlord’s consent to be granted; however, this would be subject to agreement through the normal negotiation process.

36.5    At this point in the proceedings in the Committee resolved to go into Part Two to consider the information contained in the Part Two appendix.

36.6    When the Committee reconvened Councillor Nemeth proposed an amendment to recommendation 2.1 so that it also include the event listed in Appendix 2. This was formally seconded by Councillor Peltzer Dunn. The Chair then put the amendment to the vote. This was carried.

36.7The Chair put the recommendations to the vote.

36.8      RESOLVED:

i)             That the committee grants landlord’s consent for the events listed in Appendices 1 and 2.

ii)            That the committee authorise the Executive Director for Economy, Environment & Culture to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

iii)           That the committee authorises the Executive Director for Economy, Environment & Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

iv)           That the council make clear, through provision of a briefing or report, the terms by which fees and charges for outdoor events in parks and open spaces are negotiated.