Issue - items at meetings - Review of the Council’s Constitution - October 2015

Report of the Monitoring Officer (copy attached).

That Policy & Resources Committee:-

2.1         Approves the proposals set out at paragraphs 3.7 to 3.8 (Realignment of Finance & Resources Functions), 3.10 (Senior Information Risk Officer) and 3.11 (Assets of Community Value.

2.2         Recommends to Full Council the proposed changes to the Council’s constitution set out in paragraphs 3.2 to 3.4 (Procedure for Dismissing Certain Statutory Officers), 3.5 to 3.6 (Appointment of Chief Executive to be on the recommendation of the Appointments and Remuneration Panel), 3.9 (terms of reference of the Health & Wellbeing Board), 3.12 (Sustainable Community Strategy), 3.13 (Policy & Resources Committee Terms of Reference) and 3.15 to 3.16 (Contract Standing Orders).

            That Full Council:-

2.3       Approves and adopts the proposed changes to the Council’s constitution recommended in paragraph 2.2 above.

            Both P&R and Full Council:-

2.4       Authorise the Acting Chief Executive and Monitoring Officer to take all steps necessary or incidental to the implementation of the changes agreed by Policy & Resources Committee and Full Council respectively and that the Monitoring Officer be authorised to amend and re-publish the Council’s constitutional documents to incorporate the changes.

2.5       That the changes come into force immediately following approval by Policy & Resources Committee and, for matters requiring Council approval, following approval by Council.

56.1       The Committee considered a report of the Monitoring Officer in relation to Review of the Council’s Constitution – October 2015. The report proposed changes to the Council’s Constitution for approval by the Committee and Council; the issues set out in the report had been reviewed by a cross-party Constitutional Working Group and Leaders Group.

56.2       In response to Councillor Janio it was confirmed that the appointment of a Deputy Chair of the Health & Wellbeing Board would allow that person to substitute as the Chair when necessary. It was also clarified that the authority would continue to produce a Sustainability Strategy, despite the withdrawal of the statutory requirement, as it was citywide and fed into the areas of the Corporate Plan.

56.3       The Chair then put the recommendations to the vote:

56.4       RESOLVED: That the Committee:

1)        Approves the proposals set out at paragraphs 3.7 to 3.8 (Realignment of Finance & Resources Functions), 3.10 (Senior Information Risk Officer) and 3.11 (Assets of Community Value.

2)        Recommends to Full Council the proposed changes to the Council’s constitution set out in paragraphs 3.2 to 3.4 (Procedure for Dismissing Certain Statutory Officers), 3.5 to 3.6 (Appointment of Chief Executive to be on the recommendation of the Appointments and Remuneration Panel), 3.9 (terms of reference of the Health & Wellbeing Board), 3.12 (Sustainable Community Strategy), 3.13 (Policy & Resources Committee Terms of Reference) and 3.15 to 3.16 (Contract Standing Orders).

              RESOLVED TO RECOMMEND: That Council:

3)        Approves and adopts the proposed changes to the Council’s constitution recommended in paragraph 2.2 above.

RESOLVED AND RESOLVED TO RECOMMEND: That the Committee and Council:

4)        Authorise the Acting Chief Executive and Monitoring Officer to take all steps necessary or incidental to the implementation of the changes agreed by Policy & Resources Committee and Full Council respectively and that the Monitoring Officer be authorised to amend and re-publish the Council’s constitutional documents to incorporate the changes.

5)        That the changes come into force immediately following approval by Policy & Resources Committee and, for matters requiring Council approval, following approval by Council.