Issue - items at meetings - Brighton & Hove Triathlon 2016

Report of the Assistant Chief Executive (copy attached).

RESOLVED:

1)        That the committee grants landlord’s consent to stage the Brighton and Hove Triathlon in September 2016.

2)        That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

3)        That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the operational details of the event as necessary.

11.1    The Committee considered a report of the Assistant Chief Executive in relation to Brighton & Hove Triathlon 2016. The report sought approval for landlord’s consent to stage the Brighton & Hove Triathlon including a sport and fitness show on Saturday 17 and Sunday 18 September 2016.

11.2    The Chair stated that the Brighton Marathon had quickly turned into a very successful event, and this provided a template for appropriate road closures; the event involved additional elements, but would be assessed by the Safety Group. It was clarified that the organiser had to take out public indemnity insurance.

11.3    Following a question from Councillor Peltzer Dunn the Committee discussed the recommendation in the report to delegate the final arrangements to the Assistant Chief Executive. It was agreed that an update would be brought to the November meeting of the Committee along with the full events programme.

11.4    Councillor Robins welcomed the proposals and noted this would add to the tourist offer in the city.

11.5    Councillor C. Theobald welcomed the report and stated she would like more detail as this became available.

11.6    Councillor Druitt also welcomed the report, and agreed with the proposed way forward at 11.3.

11.7    In response to Councillor Nemeth it was clarified that the costs were neutral to the Council and met by the organiser.

11.8    In response to concerns raised by Councillor Greenbaum it was clarified that organisers had to comply with guidance for events, and work was constantly ongoing in relation to the sustainability elements of large events.

11.9    The Chair then put the recommendations to the vote.

11.10  RESOLVED:

1)        That the committee grants landlord’s consent to stage the Brighton and Hove Triathlon in September 2016.

2)        That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

3)        That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the operational details of the event as necessary.