Issue - items at meetings - Events in parks and Open Spaces

Report of the Interim Lead, Cultural Services (copy attached)

            RESOLVED – (1) To (a) note that the proposal for Stanmer Park to be used on September 28 and 29 as the venue for Shakedown Music Festival and Pop Day are under review and (b) to delegate to the Interim Lead,Cultural Services in consultation with the Chair and the two opposition Spokesperson’s finalization of any agreement relating to that event;

            (2) Save as indicated in (1) above to approve the events listed in Appendix One to the report;

            (3) Save as indicated in (1) above to authorise officers to enter into formal agreements with event organizers to determine conditions, fees and levels of support as appropriate; and

            (4) Save as in indicated in (1) above to authorise the Interim Lead, Cultural Services, after consultation with the Chair of the Committee, to make any lterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

56.1    The Committee considered a report of the Interim Lead for Cultural Services, requesting landlord’s consent for events in parks and open spaces in 2013.

56.2    The Commissioner for Culture presented the report; a full list of events was included at appendix 1 and events highlighted in the body of the report were those that were new for 2013 or significant changes or issues. She highlighted that the recommendations were asking for permission on all events except Shakedown Festival where delegated permission for the final decision was sought.

56.3    Councillor Smith sought confirmation that sufficient monies would be taken up front to ensure that reinstatement could be effected following the Spiegeltent event. It was confirmed that this would happen and that dependent on the weather, reinstatement would take place immediately after the event.Officers would work closely with the event organisers as in previous years to ensure the safety of the site.

56.4    Councillor Janio referred to the arrangements proposed in relation to the Shakedown event he noted that powers to finalise any arrangements were delegated to the Interim Lead, Cultural Services in consultation with the Chair and the two opposition spokespersons. He requested in addition that in the event of unresolved concerns the matter be referred back to the Committee, Members agreed unanimously.

56.4    RESOLVED – (1) To (a) note that the proposal for Stanmer Park to be used on September 28 and 29 as the venue for Shakedown Music Festival and Pop Day are under review and (b) to delegate to the Interim Lead, Cultural Services in consultation with the Chair and the two opposition Spokesperson’s finalisation of any agreement relating to that event; in the event of unresolved concerns the matter to be referred back to the Committee for resolution.

            (2) Save as indicated in (1) above to approve the events listed in Appendix One to the report;

            (3) Save as indicated in (1) above to authorise officers to enter into formal agreements with event organizers to determine conditions, fees and levels of support as appropriate; and

            (4) Save as in indicated in (1) above to authorise the Interim Lead, Cultural Services, after consultation with the Chair of the Committee, to make any lterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.