Issue - items at meetings - The Use of Substitutes at Meetings of the Shadow Health & Wellbeing Board

Report of the Strategic Director, Resources, proposing a protocol for the use of substitutes at Shadow Health & Wellbeing Board meetings (copy attached).

9.1       The Board considered a report of the Strategic Director, Resources which set out a proposed protocol in relation to substitutes for Health and Wellbeing Board members, taking into account the varied membership of the HWB and their roles.

9.2       The Health & Wellbeing Board Business Manager explained that the proposed protocol was set out in paragraph 3.6 of the report.  The protocol allowed for substitutes for everyone on the Board except the Statutory Directors.  They would be able to send a representative from their service area to advise the Board, but the representative would not be a full member or be entitled to vote.  

9.3       Councillor Meadows stated that she was happy for the Statutory Directors to send a representative to advise the Board as long as they did not vote.  She stressed that it was important to have the expertise of the Directors or their representatives at the Board meetings.

9.4       Terry Parkin stated that the Statutory Directors were in agreement with the protocol. 

9.5       Geraldine Hoban, CCG (Non-Clinical Member) requested that the protocol should state that the substitutes should include one clinical and one non-clinical member of the CCG in order to maintain balance.  

9.6       RESOLVED – (1) That the protocol for the use of substitute members be agreed as set out in paragraph 3.6 in the report, with the following amendment.  The substitutes should maintain one clinical lead substitute and one non-clinical substitute of the CCG.