Decision - Royal Pavilion and Museums Trust Arrangements

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Decision details

Royal Pavilion and Museums Trust Arrangements

Decision Maker: Policy, Resources & Growth Committee

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

To seek approval for the transfer of the RPM to trust, the principles of the contract for services (including collections management), property leases, staff transfer and business transfer agreement, and delegated authority to conclude negotiations and finalise the necessary agreements to enable transfer on 1st April 2018.

Decision:

That the Policy Resources and Growth Committee:

1)           Notes the report and associated information.

 

2)           Agrees the proposal to move the management of the service to a single trust in one stage rather than two stages, but subject to a delay in the proposed timetable of a further 3 months to 1st July 2018 to take into account concerns raise by staff and allow for further engagement with staff and unions, including engagement with Brighton Dome & Festival staff and management, and for a clear programme of this further staff engagement to be communicated in writing

 

3)           Agrees the proposal to proceed by way of a contract for services with BDFL, rather than a grant;

 

4)           Approves the principal terms of the transaction as set out in Appendix 1 and Appendix 3 and notes the indicative (draft) heads of terms in Appendices 1a and 1b;

 

5)           Approves the policies set out in Appendix 2 which establish the basis on which the charity will manage the museum collection, and notes that the remaining policies currently in the process of being updated will be considered for adoption by the Tourism, Development & Culture Committee on 8 March 2018, and that the BDFL Board will be required to adopt them under the terms of the service contract;

 

6)           Agrees a service fee to be paid to BDFL in accordance with the terms of the service contract.  In 2018/19, this will be a proportion of the planned resources of £1.181m (subject to negotiation to take account of the phasing of the budget over the year). In 2019/20 the fee will be £1.119m and in 2020/21, the fee will be £1.065m;

 

7)           Notes the intention to award a conditional grant from Modernisation Funding to support BDFL with start-up costs following approval of a business case by the Corporate Modernisation Delivery Board.

 

8)           Delegates authority to the Monitoring Officer, in liaison with the Executive Director for Economy, Environment & Culture, to consult with the Charity Commission and amend the governing documents of Preston Manor, as set out in 3.11 below;

 

9)           Authorises the Executive Director for Economy, Environment & Culture, after consultation with the Monitoring Officer and the Section 151 Officer to finalise negotiations with the Trust, and take all steps necessary or incidental to the implementation of the proposals, including determining the final contract fee and maintenance contribution for 2018/19, authorising any grant required as described at 2.1.7 above, and seeking the consent of the Secretary of State (if necessary) in relation to the leases; and

 

10)        Authorises the Monitoring Officer to prepare and execute any documents or agreements necessary to give effect to the proposals.

Report author: Val Birchall

Publication date: 26/01/2018

Date of decision: 25/01/2018

Decided at meeting: 25/01/2018 - Policy, Resources & Growth Committee

Accompanying Documents:

 


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