Agenda item - Procedural Business

(a)  Declaration of Substitutes - Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

(b)  Declarations of Interest by all Members present of any personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct.

(c)  Exclusion of Press and Public - To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

NOTE:  Any item appearing in Part 2 of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

198A.    Declaration of Substitutes

198.1.   Councillor Allen was in attendance as substitute Member for Councillor McCaffery.

198B.    Declarations of Interest

198.2    Councillor Allen declared a prejudicial interest in Applications BH2009/02615, Windlesham School, 190 Dyke Road and BH2009/02797, 106 Waldegrave Road on which he would be speaking in his capacity as a Local Ward Councillor. Having spoken on each of these applications he would withdraw from the meeting and take no part in the discussion or voting thereon.

198.3    Councillor Caulfield sought advice in relation to Application BH2004/02185, 4-7 & 15-20 Kensington Street enquiring whether as Cabinet Member for Housing and Chairman of the Housing Management Committee she had a prejudicial interest in this application for affordable housing. She confirmed in answer to questions by the Solicitor to the Committee that she remained of a neutral mind and had not predetermined the application; she would therefore remain present at the meeting and would take part in the decision making process and voting thereon.

198.4    Councillor Steedman declared a personal and prejudicial interest in Application BH2009/02970, Community Base, 113 Queen’s Road. His employer had recently hired space within the building, although he remained of a neutral mind he it was appropriate in his view for him to withdraw from the meeting during consideration of the application and to take no part in the debate or decision making process.

198.5    Councillor Wells also  referred to Application BH2004/02185, 4-7 & 15-20 Kensington Street enquiring whether as Deputy Chairman of the Housing Management Committee he had a deemed prejudicial interest in this application for a development comprising affordable housing. In answer to questions by the Solicitor to the Committee he confirmed that he remained of a neutral mind and had not predetermined the application, he would therefore remain present during its consideration and would take part in the debate and decision making process.

198.6    The Solicitor to the Committee, Mrs Woodward declared a personal but not prejudicial interest in Application BH2004/02185, 4-7 and 15-20 Kensington Street. Her husband was employed by the applicant’s agent.

198C.    Exclusion of the Press and Public

198.7    In accordance with Section 100A of the Local Government Act 1972 (“The Act”), the Planning Committee considered whether the public should be excluded from the meeting during consideration of any item of business on the grounds that it is likely in view of the business to be transacted or the nature of the proceedings, that if members of the public were present during it, there would be disclosure to them of confidential information as defined in Section 100A (3) of (“The Act”).

198.8    RESOLVED - That the Press and Public be not excluded during consideration of any item on the agenda.