Issue - items at meetings - Outdoor Events - Madeira Drive Road Closures 2015

Report of the Assistant Chief Executive (copy attached)

RESOLVED – (1) That the committee grants landlord’s consent for the 2015 programme of events on Madeira Drive and the associated road closures as listed in Appendix 1of the report.

That the committee authorises officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

39.1    The Committee considered a report of the Assistant Chief Executive seeking approval from members for landlord’s consent of the proposed programme of events on Madeira Drive in 2015 and the associated road closures.

39.2    The Head of Sport and Leisure, Ian Shurrock explained that in common with the previous item on the agenda, relating to events being held in the city’s parks and open spaces, this report had been brought forward to Committee earlier in the cycle than usually to assist event organisers with forward planning for their events.

39.3    It was explained that Madeira Drive was a very important venue for events in the city. The long heritage of events on Madeira Drive was reflected by most of the events listed in Appendix 1 to the report having taken place at this location previously retaining their usual format. The events drew residents and visitors to Madeira Drive, which extended the Seafront offer both geographically (along from the main tourism area between the piers) and seasonally (by holding events throughout the year).

39.4    The Head of Sport and Leisure highlighted the success of the Tour of Britain from the current year’s programme and two new events for the 2015 programme – and two new events for the 2015 programme - Velocity (community cycling event) and the Rugby World Cup Fanzone which would both take place in September 2015.

39.5    Councillor Deane stated that it was pleasing to note that the new events for Madeira Drive in 2015 did not feature motorised vehicles However, Councillor Deane was still concerned at the number of vehicle rallies that are within the overall programme.

39.6    RESOLVED – (1) That the committee grants landlord’s consent for the 2015 programme of events on Madeira Drive and the associated road closures as listed in Appendix 1 of the report;

   (2)That the committee authorises officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate; and

   (3)That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.