Issue - items at meetings - Outdoor Events in Parks and Open Spaces 2015

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Issue - meetings

Outdoor Events in Parks and Open Spaces 2015

Meeting: 13/11/2014 - Economic Development & Culture Committee (Item 38)

38 Outdoor Events in Parks and Open Spaces 2015 pdf icon PDF 86 KB

Report of the Assistant Chief Executive (copy attached)

Additional documents:

  • Appendix 1 for Outdoor Events in Parks and Open Spaces 2015

Decision:

RESOLVED – (1)That the committee grants landlord’s consent for the events listed in appendix 1 to the report.

 

(2) That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate; and

 

(3) That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

Minutes:

38.1    The Committee considered a report of the Assistant Chief Executive seeking approval from members for landlord’s consent for the proposed programme of events in parks and open spaces in 2015

 

38.2    The Head of Sport and Leisure, Ian Shurrock explained that although the report detailing proposed events in the city’s parks and open spaces usually came to the January Committee cycle the decision had been taken to bring it forward earlier this year in order to assist organisations in their forward planning.

 

38.3    The Head of Sport and Leisure went on to explain that many of the events set out in appendix 1 to the report had taken place before and retained their traditional place in the calendar of outdoor events. However, several new or amended event applications for 2015 had been received and a summary of these was set out in paragraph 3.4 of the report.

 

38.4    Councillor Brown welcomed the diversity of events and sought confirmation that arrangements were in place to ensure that the cost of re-instating any damage sustained to Hove Lawns as a result of the 10 mile Road Race would be met by the organisers. It was confirmed that this would be the case.

 

38.5    Councillor Brown referred to the ceramic poppies commemorating the First World War which had been displayed as an art installation at the Tower of London until recently. It was understood that following their removal from the Tower it had been proposed that they form part of a touring exhibition. If it was possible to bid for them to be displayed in the city she felt sure that this would be welcomed by residents and visitors and would enrich the city’s cultural offer. The Chair, Councillor Bowden was in agreement and confirmed that he was aware that this was being actively pursued.

 

38.6    RESOLVED – (1) That the committee grants landlord’s consent for the events listed in appendix 1 to the report;

 

(2) That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate; and

 

(3) That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.


 


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