Issue - items at meetings - New Historic Records Office & Resource Centre

Report of the Assistant Chief Executive (copy attached).

(1)               That the considerable progress of this major partnership project, with Practical Completion achieved and building handover completed, so that the partners’ collections can be decanted into the building with a view to going operational in November of this year be noted;

(2)               That it be noted that the partnership and legal arrangements between the partners are at an advanced stage, but not yet in their final form and that a stakeholder account has been set up as an interim measure pending the finalisation of the legal documents;

(3)               That the planned triggers for the release of staged payments from the Council to East Sussex County Council out of the stakeholder account be agreed;

(4)               That the Assistant Chief Executive, the Executive Director Finance & Resources and the Head of Law be authorised to conclude negotiations to enable (i) the decanting and other partnership arrangements to take place and (ii) the Head of Law to complete all necessary documents;

(5)               That it be agreed that the finalised arrangements, when completed, be reported to the Economic Development & Culture Committee for information.

22.1    RESOLVED:

(1)         That the considerable progress of this major partnership project, with Practical Completion achieved and building handover completed, so that the partners’ collections can be decanted into the building with a view to going operational in November of this year be noted;

(2)         That it be noted that the partnership and legal arrangements between the partners are at an advanced stage, but not yet in their final form and that a stakeholder account has been set up as an interim measure pending the finalisation of the legal documents;

(3)         That the planned triggers for the release of staged payments from the Council to East Sussex County Council out of the stakeholder account be agreed;

(4)         That the Assistant Chief Executive, the Executive Director Finance & Resources and the Head of Law be authorised to conclude negotiations to enable (i) the decanting and other partnership arrangements to take place and (ii) the Head of Law to complete all necessary documents;

(5)         That it be agreed that the finalised arrangements, when completed, be reported to the Economic Development & Culture Committee for information.