Issue - items at meetings - Highway Works Framework Agreement

Report of the Executive Director for Environment, Development & Housing (copy attached).

(1)               That the procurement of a framework agreement for highway works with a term of four years from 1 January 2015 to 31 December 2018 and an option to extend for a further two years to 31 December 2020 be approved;

(2)               That delegated authority be granted to the Executive Director Environment, Development and Housing –

(i)         to carry out the procurement of the framework agreement referred to in (1) above including the award and letting of the framework agreement; and

(ii)       to grant an extension to the framework agreement referred to in (1) above of two years should he/she consider it appropriate at the relevant time.

33.1         The Lead Commissioner for City Regulation & Infrastructure introduced the report which sought approval for the tendering of a highway works framework agreement to provide for the structural maintenance of the highway and to provide the civil engineering element of environmental enhancement projects, road safety projects, traffic management works and traffic signal alterations.  He noted that the current contract expired in December 2014 with an annual spend of £4.5m.

33.2         Councillor G. Theobald queried whether any discussions had been held with other authorities in the SE7 Group in regard to sharing services and or having joint contracts.

33.3         The Lead Commissioner stated that partner organisations within the SE7 Group had been approached about having a joint framework agreement; however they had declined as they felt that they had much larger contracts.   However officers were actively engaged in working with their SE7 partners for future arrangements.

33.4         The Chair noted the information and stated that there was also a need to balance the ability of local contractors to bid for the work available.  He then put the recommendations to the vote.

33.5         RESOLVED:

(1)         That the procurement of a framework agreement for highway works with a term of four years from 1 January 2015 to 31 December 2018 and an option to extend for a further two years to 31 December 2020 be approved;

(2)         That delegated authority be granted to the Executive Director Environment, Development and Housing –

(i)           to carry out the procurement of the framework agreement referred to in (1) above including the award and letting of the framework agreement; and

(ii)         to grant an extension to the framework agreement referred to in (1) above of two years should he/she consider it appropriate at the relevant time.